Kanban Bootstrap

Kanban Bootstrap is a serious game designed to help teams identify continuous improvement opportunities in their workflow. By using an existing Kanban system, this game encourages participants to reflect on their current process and propose concrete improvements. It promotes team autonomy and adaptability in applying Kanban principles.

Walkthrough

1. 1

   Introduction to Kanban

   15 min

   The facilitator begins by explaining the basic principles of Kanban, emphasising the importance of 'starting where we are'. They then briefly present the game and its objectives: to identify improvement opportunities for the existing workflow. Participants are invited to ask questions to clarify the concepts.

   Tip — Use concrete examples from the participants' work environment to illustrate Kanban principles.

2. 2

   Observation of the Current System

   20 min

   Participants are invited to observe their current Kanban system. The facilitator asks them to note what is working well and the friction points. They should focus on the steps in their process that slow down the workflow. Each participant shares their observations with the group.

   Tip — Encourage participants to be honest and precise in their observations, without seeking immediate solutions.

3. 3

   Identification of Improvements

   30 min

   The facilitator guides participants in a brainstorming session to identify possible improvements. They must propose concrete actions to address the problems identified earlier. Each idea is discussed collectively to assess its feasibility and potential impact.

   Tip — Use post-it notes to capture each idea and group them by theme or priority.

4. 4

   Action Planning

   25 min

   Participants choose the most relevant improvements and plan their implementation. The facilitator helps them define clear steps and responsibilities for each action. A timeline is established to track progress and adjust actions if necessary.

   Tip — Ensure that each action is SMART (Specific, Measurable, Achievable, Realistic, Time-bound).

5. 5

   Implementation and Adjustments

   10 min

   The facilitator encourages participants to immediately implement the planned actions. They remind them of the importance of continuous improvement and adaptability. Participants are invited to share their feedback during the next meetings to adjust actions if necessary.

   Tip — Suggest regular follow-ups to assess the effectiveness of actions and encourage participant engagement.

Variants

• Use simulations of fictional workflows to practice Kanban principles in a risk-free environment.
• Organise a feedback session a few weeks after the game to assess the progress made.
• Integrate digital tools to facilitate the tracking of improvement actions and their implementation.